804-463-5160

WE TRANSCRIBE

it’s that simple

Richmond Transcription

ORGANIZED. UNIQUE. PERCEPTIVE

About

Welcome to Richmond Transcription,
The ideal answer for your company’s requirements.

We are the world’s leading transcriber, with our specialized services available to individuals and businesses alike. Whether you need one-time assistance or long-term partnerships, we can help get your message across no matter what type of project it may be!

We’re committed to offering the best possible experience for our clients and we work hard at staying on top of technology. We use only experienced transcribers, who have an average of 17 years in their field; provide an exceptional team with thorough quality assurance measures built into every project from start to finish (and even beyond); offer 24/7 client support via email.

You’ll never have to worry about getting the best service possible when you choose Richmond Transcription for your next transcribing need. We answer all of our customers’ questions and make sure they know exactly what is going on with their order, from start to finish!

Why Us?

TRANSCRIBERS FROM THE UNITED STATES

Unlike some of our competitors, we only hire US-based transcribers to avoid errors and provide you with a seamless experience.

RESPONSIVE CUSTOMER SERVICE 24 HOURS A DAY

You can trust us to get the job done no matter what time of day or night.

CUSTOMIZED PLATFORM

Let’s work together to make your life easier. Whether transcribing an event, advertisement campaign, or legal and medical documents, we will offer the perfect solution for you!

Trusted By

Services

Are you working on a project and in need of transcription?
We’ve got this!

TRANSCRIPTION

Transcript

WE ARE ABLE TO COMPLETE ALL OF YOUR REQUIREMENTS.

We are there to help you get the most out of your audio. Whether it’s an interview, podcast or church sermons we can transcribe all that and more quickly than ever before!

Click here to see the various industry sectors we support.

ONLY U.S. LINGUISTS

With our native-speaker translators, you can be sure that each translation will have the best quality proofreading service to ensure your satisfaction.

GUARANTEED HIGH QUALITY

We know that you care about getting the job done right, so do we. With our triple pass inspection process and streamlined production schedule, there are no more errors or blanks to worry about!

QUICK TURNAROUNDS

We’re always ready and willing to help! Our turnaround time is 24-48 hours, but if you need them sooner than that, please let us know. We’ll do everything in our power for your convenience.

CLEAR PRICING

We’re committed to making sure that you never get surprised by an unexpected expense. We work hard at providing the most transparent pricing possible, so there are no hidden costs when it comes time for your project!

CUSTOMER SERVICE YOU CAN RELY ON

We’re there for you. Our service team is available 24 hours a day and seven days per week so that your problem gets taken care of!

MEDICAL TRANSCRIPTION

i

NO MORE EHR BACKLOGS

With our Remote Scribe technology, you can transcribe your patient encounters and manage the data within EHR system while spending more time practicing medicine or taking a well-deserved coffee break. We don’t judge!

h

REAL-TIME DOCUMENTATION

The process of converting your notes into an electronic format is easier than ever before. Our proprietary integration techniques seamlessly connect transcription with EHR software so you can document everything more clearly and efficiently!

f

CUSTOMIZED SOLUTIONS FOR THE EFFICIENT IMPLEMENTATION

Medical practices come in all shapes and sizes, which is why we offer a variety of services to fit yours. From telemedicine and house calls, you can provide excellent care for patients while our team handles everything else!

~

SECURE AND RELIABLE DOCUMENTATION

We take data security and privacy seriously. The tech we use is fully HIPAA-compliant, uses end-to-end encryption with AES 256 Technology for your protection as well de-identifying patient information in order to enhance it!

Z

ONE MONTH FREE TRIAL

Take the next step and talk to us today! We’re offering 30 days of free virtual scribe services. There is no risk, so what are you waiting for?

Transcribing in Richmond
FREE GUIDE FOR MEDICAL PROVIDERS: NAVIGATING DOCUMENTATION SOLUTIONS

TESTIMONIALS

Happy clients.

“The turnaround time is phenomenal. The staff are friendly, courteous, and are quick to respond to any issues you may have. I highly, highly recommend this company for any of your transcription needs.”

Cindy W.
Medical Secretary
Berkshire Orthopedic Associates

★★★★★

“They have excellent customer service! I highly recommend them! We have been using their service since 2005!! I would give them a five star review for impeccable service.”

Suzanne B.
Office Manager
Physicians Medical Rehabilitation Associates

★★★★★

“We have been working with Princeton Transcription* for a few years. Princeton is our first choice for all of our transcription needs. Their quality of work and quick turnaround time is perfect for our needs. We are very happy working with Princeton!”

Marisa K.
Project Logistics Manager
Human Factors MD
*Princeton Transcription (PTI) is our parent company.

★★★★★

“Coordinated Medical Network has been doing business with PTI* for 15 years. We have always been very pleased with their services. They always go the extra mile for us and are very pleasant to work with.”

Coordinated Medical Network
*Princeton Transcription (PTI) is our parent company.

★★★★★

“Princeton Transcription, Inc.* is a solid transcription service that delivers accurate results with an excellent price. Turnaround times are superfast and the account managers are incredibly professional. Highly recommended!”

Heather H.
Office Manager
Donald R. Counts, M.D.
*Princeton Transcription (PTI) is our parent company.

★★★★★

“As a customer of Princeton* well over 12 years I can tell you for sure there isn’t anyone out there better. I have been in the medical field for 35 years and have utilized many companies, this one is top notch. You can’t go wrong with this company. I have nothing but respect for the way they run their business.”

Kim S.
Office Manager
Stuart J. Gordon, M.D.
*Princeton Transcription (PTI) is our parent company.

★★★★★

“We have used Princeton Transcription for many years. They have spoiled us for any other service. They provide timely turn-around; are competent and efficient- always willing to work with us to make sure we have what we need, when we need it. I highly recommend their services.”

Terry Murillo
Practice Coordinator
North Atlanta Pulmonary & Sleep Specialists
*Princeton Transcription (PTI) is our parent company.

★★★★★

“We have been using Princeton for a few years now. They are reliable, their transcription is accurate, and their turnaround time is excellent. If there’s an issue, they are always willing to resolve it, or help with it, depending on the situation. I would highly recommend them to anyone looking for a reputable, dependable transcription service.”

Melanie Cellini
Dr. Jeffrey D. Gaber & Associates, PA
*Princeton Transcription (PTI) is our parent company.

★★★★★

FAQS

Getting
Started

I'm all set. What's the first thing you should do?

We offer one-business day quotes if you need a quick turnaround for your project. For larger or more complicated jobs, our team will work with you to determine what services are required to complete the job smoothly and efficiently!

We’ll take all of your project data, including the tone you want to set for each item, to ensure we get it right. Then our team will prepare an estimate based on what’s needed and complete any billing information so that work can begin!

Do you have a set price for your solutions?

Our pricing structures are designed to be industry competitive, transparent, and fair. 

For projects or one-time transcription, rates range from $2.49 to $3.49 per minute, depending on the number of speakers and level of quality assurance requested. Volume discounts may apply.

For certified legal transcription, rates begin at $30 per man hour and $300-$350 per audio hour.

For ongoing or medical accounts, we offer clients a number of different dynamic billing options to fit your budget, including fixed project fees, hourly rates, and monthly retainers for both transcription and administrative services.

Please contact us for a quote. 

What are the industries you focus on?

When you’re looking for a reliable and affordable partner to provide all the transcription services your business needs, look no further than Richmond Transcription. With more than half our client portfolio being medical and legal accounts, we can help take care of any type or size organization with ease!

Some of our most popular transcription services include:

Medical

Acupuncture
Allergy / Immunology
Andrology
Anesthesiology
Audiology
Bariatrics
Cardiology
Cardiovascular Surgery
Chiropractic
Clinical Chemistry
Clinical Virology
Consult Notes
Dentistry
Dermatology
Discharges
Emergency Medicine
Endocrinology
ENT Neurology
Environmental Medicine
Epidemiology
Family Medicine
Follow-Up Notes
Forensic Medicine
Gastroenterology
General Medicine
Genetics
Geriatrics
Hematology / Oncology
H&Ps
IME / Peer Reviews
Infectious Disease
Internal Medicine
Letters
Neonatology
Nephrology
Neurology
Neurosurgery
Nuclear medicine
OB / GYN
Occupational Medicine
Occupational Therapy
Ophthalmology
Optometry
Orthopedics
Osteopathy
Otolaryngology
Pain Management
Pathology
Pediatrics
Podiatry
Preventative Medicine
Psychiatry
Psychology
Pulmonology
Plastic Surgery
Radiation Oncology
Reproductive Medicine
Rheumatology
SOAP Notes
Social Work
Speech Therapy
Sports Medicine
Surgery
Surgical Oncology
Urology
Vascular Medicine

Legal

Administrative Hearings
Arbitration Hearings
Bodycam Footage
Conferences
Correspondence
Court Hearings
Depositions
Interrogations
Judicial Hearings
Meeting Minutes
Memorandums
Public Hearings
Wiretaps

Business

Board Meetings
Brainstorming Sessions
Conference Calls
Correspondence
Earnings Calls
Financial Analyses
Focus Groups
Interviews
Market Research
Meeting Minutes
Press Releases
Seminars
Speeches
Telephone Calls
Training Sessions
Webinars

Academic

Academic / Nonprofit
Course Descriptions
Dissertations
Focus Groups
Grants
Interviews
Lectures
Oral History
Research
Seminars
Research

Media

Coaching Sessions
Correspondence
Interviews
Lectures
Manuscripts
Media Events
Movies
Music
News Conferences
Podcasts
Radio Programs
Speeches
Television Programs
YouTube
Video

 

What is the account-handling procedure?

Our transcribers are carefully selected for each project to ensure the best possible quality. They all have years of relevant experience and an accuracy rate that’s second-to-none!

We have a team of experts ready to help you get the most from your needs assessment. We’ll source in-house or externally depending on what’s required, but be sure that every resource has been tried and true before they’re brought into this project – we never want anyone else’s mistake!

We always find the best personnel for every project. We can supply you with a team of qualified Transcriptionists, Client Service, and Quality Assurance Managers- just let us know what kind of job we’re working on!

Who is Richmond Transcription?

Richmond Transcription is committed to building a strong team of diversely talented people with technical translation skills and personal characteristics needed for success. Our team comprises account managers, project managers, quality assurance specialists, and subject matter experts partnering with governments or businesses to provide practical and scalable transcription solutions.

Richmond Transcription is a local branch of Princeton Transcription, Inc.

Transcription Basics

When will I get the returns of my files?

Richmond Transcription is committed to completing your project with a high-quality product. We typically return finished files within 24 hours of receipt (or sooner) and provide an SLA that governs turnaround time for complex projects or ongoing accounts, so you can expect fast turnarounds on any order placed through us!

How can you assure that the results meet my requirements?

Richmond Transcription’s average 99.7% accuracy can be attributed to our seasoned transcriptionists and cutting-edge quality assurance practices, ensuring the highest possible recording standard for your project needs.

Do you provide legal solutions?

We take your privacy seriously and work hard to ensure that the transcripts we provide are accurate. For legal proceedings or items used in court, our records include a certification statement of authenticity as well as an additional round for full document quality assurance before they’re sent out!

Do you provide timestamps?

We provide timestamps in our services, priced at $0.20 per audio minute and up!

Which languages do you provide translation services for?

Yes, we do! And you can get your Spanish audio or video transcribed and/or translated right now.

Contact us for more information about this service today to see how it could help!

Data Security

How do you ensure the security of my information?

Richmond Transcription has a comprehensive information security program backed by in-depth procedures and constantly updated technology. We use highly secure VPNs with end-to-end encryption, utilizing AES – 256 bank-level crypto technology for complete protection of your personal or business data!

You can trust that your data will stay in the US when you work with us because we only source transcribers from across this great nation. All of our employees go through rigorous training to ensure they keep any information confidential, and everyone must sign an NDA before starting on their job!

To ensure the safety and security of our customers’ personal information, we have implemented robust data protection practices that are tested annually in an independent third-party audit.

Please contact us for more information about our security protocols and privacy policies.

Will Richmond Transcription sign a non-disclosure agreement?

You can rest assured that we will always maintain the highest standards of confidentiality when working on your project. However, if you need an additional form or signing to make sure, please let us know and one could be provided for free at no extra charge!

What technology do you use to protect my records?

We take your data security seriously. We protect your data by securely storing all of our customer’s information on secured servers with encryption technologies like SSL/TLS 1.2 – bank-level precautions for maximum protection!

Where can I find more information on Richmond Transcription’s security and privacy policy?

You can read more about our privacy policy, located here. For additional details on our security and privacy programs, please contact us.

OUR PARTNERS

Partners - Web Chart MD
Partners - Philips
Partners - Olympus
Partners - Twilio
Partners - Phaxio
Partners - Node

Contact

It’s time to finish those last-minute transcription tasks!
Let’s get started.

For all of your form requests, we are available 24/7. If you require immediate assistance or already have an account, call 804-463-5160. Thank you!

4 + 10 =